Cleaning in flex office spaces

"Flex office" refers to the absence of fixed workstations for employees. Instead, workers choose their workspace based on their current task, whether it's near team members for a project or in a large meeting room.

This practice has gained popularity in France, with 22.5% of Parisian companies adopting it by 2018, according to a Parella/Esquisse study. However, questions arise about confidentiality, personal storage, and cleanliness—especially during the COVID-19 pandemic.

How can employees be sure they’ll find clean, healthy workspaces?

How do cleaning companies organize themselves to maintain these work spaces on a daily basis and what are the differences with cleaning within a traditional work organization?

The rise of flex office is due to three main factors:

1. Occupancy rates: Employees are not always in the office simultaneously due to their tasks, travel, or client assignments. This results in unused spaces, leading to significant costs for companies.
2. Digital solutions and remote work: The adoption of digital tools has made remote work easier, enabling employees to complete tasks from anywhere.
3. Team cohesion and innovation: Allowing teams from different departments to work together promotes better collaboration and innovation.

At La Providence, 43% of our clients are corporate headquarters, making office cleaning our core activity. Our cleaning processes are tailored specifically for these spaces, incorporating a hospitality touch—a nod to our 60-year heritage in the hotel industry.

Avec le Flex office, il n’y a plus de bureau attitré, donc plus d’objets personnels ou de travail non terminé. Cela facilite grandement l’intervention des agents de service et permet à l’ensemble des bureaux de vos locaux d’être propres et opérationnels pour le futur occupant. Cependant, l’exigence client est plus importante, car aucune salissure, poussière ou trace n’est tolérée par les occupants du site.

Dans les espaces en Flex office, de nouveaux produits et matériels sont mis à la disposition des occupants du bâtiment, dans les parties communes, à savoir des lingettes désinfectantes, des produits désinfectants avec des distributeurs de papiers, afin de maintenir les espaces en parfait état de propreté.

Dans cette configuration, La Providence met en place une permanence propreté tout au long de la journée afin de nettoyer continuellement les bureaux et salles de réunion. Cette permanence utilise des solutions digitales afin d’assurer une traçabilité et un reporting précis au client.